A Make.com scenario that catches every Gmail attachment, gives it a smart AI-generated filename, files it neatly in Drive, logs the activity, and replies to the sender - all without anyone touching the inbox.
They arrive named scan_001.pdf or IMG_2384.jpg, sit in the inbox forever, and never make it to the right folder.
Open the email, download the file, figure out what it actually is, rename it to something useful, drag it into the right Drive folder, write back to confirm receipt. Forty times a week. Half the time, the file ends up in Downloads forever.
The scenario fires within 15 minutes of the email arriving. Gemini reads the file, picks a clean professional filename, saves it to the right folder, logs the activity, and sends the sender a polite confirmation. Inbox stays clean. Drive stays organised.
No technical knowledge needed to follow this, every box is a thing happening in the background, automatically.
The scenario watches the inbox and wakes up when a new email arrives.
If there's a file attached, it's pulled out and sent up to Gemini.
Gemini reads the file, then suggests a clean professional filename based on what it actually is.
The renamed file is dropped into the configured Drive folder.
A row is added to the activity log, and the sender gets a polite confirmation email.
Gemini reads the file's content, not just the filename and suggests something searchable, descriptive, and consistent.
For the technically curious: here's what's actually wired up behind the scenes.
The trigger module checks the inbox every 15 minutes for new unread emails matching the configured filters.
For each matching email, pulls out every attachment and its metadata, filename, file type, size.
Sends the file to Gemini AI for content analysis. The AI actually reads the file, not just the name.
A second Gemini call creates a short, descriptive filename based on the content, keeping the original extension intact.
Uploads the renamed file to the configured Drive folder. Returns the direct file link.
Adds a row to a Google Sheet: timestamp, original filename, new filename, file type, Drive link.
Replies to the original with a polite confirmation. CCs you on every reply for full visibility.
A live audit trail in Google Sheets - searchable, sortable, exportable.
Handled end to end without anyone opening the inbox to download, rename, or drag a file.
Gemini reads each file and picks a clean, descriptive filename before it is saved.
Every file leaves a row: timestamp, original name, new name, type, and Drive link.
A confirmation goes back automatically, so nobody has to write one.
A short, pragmatic stack, no exotic dependencies.
I build small, reliable AI automations that quietly take a workload off your team's plate. Open to client work and full-time roles.
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